Reconciling Assets- How It Was Done Traditionally vs How Easy It Is with inLogic

The Challenge of Asset Reconciliation

For educational institutions, government agencies, and enterprises, asset reconciliation has long been a time-consuming and error-prone process. Whether tracking IT equipment, lab instruments, or office furniture, organizations have historically relied on manual methods.

But with RFID technology and inLogic’s RFTrack software, asset reconciliation has never been easier. In this article, we’ll explore traditional asset tracking methods and how inLogic’s RFID-powered solution revolutionizes the process.

Traditional Asset Reconciliation Methods

Historically, organizations have used manual processes and barcode systems to track and reconcile assets. While these methods may have worked in the past, they come with significant drawbacks:

1. Excel and Manual Processes

• Asset inventories were often recorded on paper or excel spreadsheets, requiring staff to manually check off assets against a master list.
• Prone to human errors such as data entry mistakes, lost paperwork, and missing items.
• Extremely time-consuming and labor-intensive, requiring multiple employees.

2. Barcode-Based Asset Tracking

• Organizations attempted to modernize using barcode systems, but these still required line-of-sight scanning.
• Barcodes can wear off, become damaged, or be obscured, making scanning unreliable.
• Inventory processes remained slow, as each asset had to be scanned individually.

3. Data Inaccuracy & Compliance Risks

• Asset data would often become outdated due to infrequent reconciliation.
• Audits were difficult to conduct.
• Inaccurate reporting resulted in financial and operational inefficiencies.

How inLogic Transforms Asset Reconciliation

With inLogic’s RFTrack RFID asset tracking software, organizations can move away from outdated, inefficient methods and embrace accuracy, and efficiency. Here’s how RFID technology simplifies asset reconciliation:

1. Rapid Scanning

• Unlike barcodes, RFID tags do not require line-of-sight scanning—assets can be scanned in bulk, even if they are inside cabinets or under desks.
• Staff can conduct inventories up to 20x faster than traditional methods.
• A classroom inventory that once took 15 minutes can now be completed in under a minute.

2. Asset Visibility

• RFID readers provide better visibility of fixed assets.
• You are reducing the risk of lost or misplaced assets, because hidden assets are found more easily with RFID.

3. Automated & Accurate Audits

• Organizations can reduce the need for large teams and excessive time commitments.
• RFID scanning ensures a much higher level of data accuracy, eliminating human errors that are prone to manual processes.
• Easy reporting help institutions maintain compliance with regulations and asset management best practices.

4. Seamless Integration with Enterprise Systems

• RFTrack™ works alongside popular ERP and finance systems such as Oracle, SAP, PeopleSoft, and Workday.
• Our customizable reporting tools help leadership make informed asset management decisions.

The Bottom Line: Save Time, Reduce Costs, and Improve Accuracy

By transitioning to RFID asset tracking with inLogic, organizations can experience:

• Up to 95% reduction in inventory time
• Significant cost savings on labor and operational inefficiencies
• Enhanced asset visibility and compliance
• Accurate inventory data for better decision-making

Upgrade Your Asset Reconciliation Process Today

If your organization is still relying on outdated asset tracking methods, it’s time to switch to inLogic’s RFTrack™ RFID asset tracking software.

Schedule a demo today and see how inLogic can transform your asset reconciliation process!

Call us at (770) 427-0102
Email us at sales@inlogic.com

Visit us at www.inlogic.com